Assistant Admissions and Registration Secretary Jobs in Uganda at Law Development Centre (LDC)

Job Title: Assistant Secretary-Admissions and Registration

Employer: Law Development Centre (LDC)

Duty Station: Kampala, Uganda

Application Deadline: 23 August 2013


Duties and Responsibilities:
• Facilitate the admission and registration of students every term.
• Issuing of identity cards and proper keeping of students’ records.
• Prepare the orientation of all new students a week after the commencement of the term.
• Prepare a list of all registered students per term.
• Plan and budget for the Centre’s admission and registration requirements and submit monthly performance reports  in line with set standards.
• Plan for the acquisition and issuance of student’s identity cards.
• Maintain an updated record of all current and former students and conduct registration of students in line with the registration guidelines.
• Maintain an updated and accurate record of all current and former students as per programme of admission in line with the registration guidelines.
• Liaise with academic departments, coordinate and implement the process student admissions in line with admission criteria standards and guidelines.
• Plan, coordinate and implement the process of student registration in line with approved guidelines and procedures.
• Handle students’ inquiries, complaints and concerns.
• Receive for filing and cross check for completeness, accuracy and authenticity of all academic certificates and testimonials of existing and  prospective Centre students and liaise with immediate supervisor to solve any related constraints in line with Centre policy and  departmental work plan.
• Prepare admission letters of successful students for signature and coordinate their issuance as approved by the Admissions Board and Academic Board.
• Supervise, guide and manage staff performance under his/her direct report and guide them in accordance with the law, policies and regulations in force.
• Send periodic reports to the Principal Assistant Secretary, delegated and designated duties.
• Perform any other duties that may be assigned by the Principal Assistant Secretary from time to time.

Qualifications, Skills and Experience:
• The Assistant Secretary should possess a Master’s degree in Education Management and Administration or Public Administration and Management.
• Bachelor’s degree in Education, Social Sciences, Arts or any related degree from a recognized university.
• Additional postgraduate qualification in Records Management is an added advantage.
• Three years relevant work experience handling administration and management issues in an institution of higher learning.
• Strong management skills.
• Good understanding in Information records and archives management.
• Strong interpersonal communication skills.
• Literacy in modern computer applications.
• Ability to evaluate, measure, and advise on policy and procedures for academic operations and programmes.
• High level of integrity.
• Team player and strong leadership skills.
• Good communication skills and a good listener.

Age: Not more than 35 years old

How to Apply:

All those interested in the above vacancy should send their applications to:
The Secretary,
Law Development Centre,
P.O. Box 7117,
Kampala, Uganda